Beaumont PD Technology

• Eleven existing cameras plus 36 authorized additions implies 47, but the reviewed record does not confirm that every unit was installed or remains active.
• Staff described searches and alerts involving suspect vehicles, burglaries, and stolen vehicles.
• The cameras photograph vehicles and plates; staff said they were not used to cite an unidentified driver for traffic conduct.
• The 2023 encroachment agreement authorized placement in public rights-of-way but did not establish the final installed inventory.

• The live Flock transparency portal reports a 30-day retention period.
• Beaumont Police Policy 465 says ALPR data downloaded to the server should be stored for a minimum of one year.
• Policy 465 addresses authorized use, individual accounts, logging, audits, sharing requests, retention, and public release.
• No published access-log audit, sharing register, error-rate report, complaint findings, or complete current inventory has been added.

The verified 2024 ceiling is $225,900 for a two-year subscription covering 36 additional cameras. The original Sundance cost, cost of the 11 earlier cameras, invoices, actual expenditures, installation count, and successor or renewal agreement remain unverified.

• Reconciliation of the 30-day portal disclosure and one-year policy language.
• Current camera locations, operational status, users, outside recipients, and direct network sharing.
• Alerts, false alerts, useful leads, recoveries, arrests, complaints, misuse findings, and cost per useful outcome.

• Body-worn cameras with hardware upgrades every 2.5 years, as represented in the staff report.
• Evidence.com digital evidence management, which staff said the Riverside County District Attorney would require for criminal filings beginning in 2026.
• AI-assisted report drafts, automated transcription, translation in more than 100 languages, and redaction assistance.
• Axon Standards personnel-investigation and performance-data tools.
• Officers remain responsible for reviewing generated reports for accuracy.

The staff report states a total five-year authorization of $1,005,901.89: $9,352.35 in year one from the Supplemental Law Enforcement Service Account, followed by $199,309.91 annually in years 2026–2030 from the General Fund. Staff projected approximately $20,000 in annual outside-transcription savings. These are authorization and forecast figures; invoices and actual expenditures remain unverified.

• Policy 450 says officers should activate before specified enforcement and investigative contacts when safe and practical, then continue through completion of the event.
• Officers are directed to test cameras before service and upload files through a docking station at least daily.
• System access is described as logged, auditable, and limited by right-to-know and need-to-know; supervisors may not search recordings solely for unrelated violations without the Chief's consent.
• The Support Services Lieutenant is designated as BWC Administrator with responsibilities for users, training, system evaluation, policy review, security, retention, and release.

Version boundary: the currently linked manual is dated September 12, 2023 and still identifies Intrinsec Storage. It predates the Axon/Evidence.com authorization and does not establish the controls currently configured in Axon.

• Has Policy 450 been revised for Axon, Evidence.com, AI-assisted report drafting, translation, and redaction?
• What exact retention schedule applies to each recording category and generated text product?
• How are automated transcripts, translations, report drafts, and redactions tested for accuracy and corrected?
• What do access audits, activation reviews, complaints, public-record requests, prosecutions, and case outcomes show?

Executed agreement and quote, current Axon-specific policy, deployed inventory, retention schedule, access and audit reports, complaint findings, AI and redaction performance, invoices, equipment-loss records, and measures of evidentiary value.

• The three-year agreement covers four Flock Aerodrome systems, docking stations, radar integration, software, training, implementation support, maintenance, and a mid-contract equipment refresh.
• The proposed docking locations were the City Hall and Fire Station 106 roofs.
• The staff report says flight logs would be automatically recorded and redacted flight data posted on the Police Department website.
• Approval does not by itself prove the launch date, current coverage, installed inventory, flight volume, public-log publication, or response outcomes.

• Policy 612 requires constitutional, privacy, and FAA compliance; written deployment authorization; trained operators; mission documentation; maintenance records; evidence integrity; and retention under the City's schedule.
• It prohibits random surveillance, targeting based solely on protected or perceived characteristics, harassment, discrimination, personal use, and weaponization.
• The March 2025 specialized-equipment report listed four DJI Mavic 3 drones costing $20,154.84 and two DJI Matrice 300 drones costing $30,398, all funded through SLESA, with estimated annual maintenance of $2,548.
• That six-aircraft inventory predates the four-system Flock DFR authorization and does not establish which earlier aircraft remain active or how the two programs now relate.

Version boundary: the published manual is dated September 12, 2023. It governs UAS generally but predates autonomous fixed-dock response, radar integration, remote piloting, and the promised public flight-log workflow.

• Which calls qualify for launch, who pilots or supervises flights, and when can personnel view a live feed?
• Were both proposed docking sites installed, and what are the actual coverage and exclusion areas?
• What FAA authority, airspace restrictions, weather limits, safety reporting, and incident procedures apply?
• What video, telemetry, flight-log, and dispatch data is retained, searched, shared, redacted, or released?
• Has Policy 612 been revised specifically for autonomous dispatch, remote piloting, radar, and DFR operations?

The schedule is $200,000 in year one and $350,000 in each of years two and three. Staff also estimated $24,000 for electrical and Ethernet work and $10,000 for a pilot workstation. The report proposed replacing one vacant Police Sergeant position, costed at $336,695 annually, with three Community Service Officers costed at $293,445, projecting $43,250 in annual salary savings. These are authorization and proposal figures, not verified expenditures, installations, hires, or savings.

Current DFR-specific policy, executed contract and exhibits, deployment and acceptance records, installed aircraft and dock inventory, FAA approvals, published flight logs, call categories, live-access rules, retention and sharing policy, infrastructure invoices, staffing actions, incident reports, complaints, maintenance records, and verified outcomes.

• The order form names Sun Ridge RIMS CAD and RMS, legacy Mark43 CAD and RMS, and Axon body-worn-camera and Evidence.com data as initial integrations.
• The annual subscription includes unlimited department users, implementation, configuration, initial integrations, data modeling and cleansing, onboarding, introductory training, and web and mobile access.
• Represented tools include search, mapping, link and network analysis, reporting, dashboards, and CJIS-compliant file storage and sharing.
• The staff package represents role-based access, single sign-on, multifactor authentication, City ownership and standard-format export of customer data, and granular sharing permissions.
• Technology-related efficiency and future staffing claims were discussed, but have not yet been independently measured.

The agenda package contains an order form signed by the City Manager on May 28, 2026 with a June 1, 2026 effective date, while Council considered and approved the agreement on August 4, 2026. The public record reviewed here does not explain the authority or sequence behind those dates. The staff report says the first-year amount was already included in the FY 2025–26 budget, but budget inclusion is not necessarily the same as contract-execution authority.

• Which fields are connected, and which records are excluded from each named source system?
• What user roles, query justifications, approval controls, audit logs, alerts, and prohibited uses apply?
• Which vendor personnel or outside agencies can access Beaumont data, and when is authorized sharing configured?
• How are inaccurate, stale, duplicated, or misidentified records corrected before investigative use?
• What usage analytics are retained by the vendor, and how are they separated from customer data?

The initial term runs from June 1, 2026 through June 30, 2029 at $68,000 annually, totaling $204,000. Implementation, configuration, named initial integrations, onboarding, and introductory training are included; additional integrations or services may require a separate written scope and fees. Invoices and actual payments remain unverified, and authorization does not prove time saved, crimes cleared, errors prevented, or staff positions avoided.

Explanation and authority for the pre-approval signature and effective date; production data map; permissions; query and audit logs; retention and sharing rules; prohibited-use rules; accuracy controls; complaints; investigations; invoices; training records; additional-service charges; and measurable outcomes.